Office Space Planning: 5 Top Tips

Office Space Planning

Whether you’re working with a small or large amount of space, it’s always a good idea to make the most of your open plan, which you can do by considering your office function. You don’t want to waste any amount of space regardless of your office size or functional requirements. Luckily, it’s not impossible to maximize your space, you just need to determine how you want to use each portion of your new space. For this, you need to think about useful or creative ways to use your office space, especially before you approach an architect, roomsketcher or any suppliers about your new office layout. Other important considerations include your financial factors, as you want to be sure you’re not overspending on real estate costs.

You may feel it’s your job as a facility manager to also act as an office space planner, especially since you’re familiar with the needs of the organization. You may feel your current office could use some improvements. The good news is you can learn the best practices for creating a plan for your office space. Start by keeping the following steps for space utilization in mind.

1. Create A Tidy Office Environment

The first step of acting as a space planner is to create a tidy office environment. You need to get rid of the supplies and accessories you’re not planning to use in any part of your office design, from the kitchen to meeting rooms to call center. The next step of your office planning is to organize the items you’re planning to keep in your new space. Depending on your open office plan, you can come up with creative ways to use desk organizers and drawer dividers in your work environment settings. You’re going to have more room for office space planning once you create a clutter-free workplace environment. Remember, a cluttered office doesn’t look professional in corporate organizations.

2. Separate Storage Solutions

It’s one thing to use an organizer on your standing desk, but it’s another thing to turn your desk into a storage solution. Your workstation and storage solutions are functional requirements, but they should be separate elements, so you can focus on your day-to-day operations. Investing in a shelving unit or file cabinet is an effective way to enhance your work environment settings, and leave your workspace to your actual work. Just like other space planners, you’re not only maximizing of both your workstation and storage areas with separate space planning methodologies, but you’re taking the steps to create a productive open office layout.

3. Work With Your Team

As your own space planner, you need to determine the best practices for your brand. If your business relies on meetings and discussing ideas, then you need to be sure your office design includes zones for collaboration. Now, your space planning methodologies are going to depend on the design of your office space. You may have an open office plan that includes a separate break room or call center, as well as you may have several desks together in an open space. You can also keep it traditional with a standard table and office chairs in a separate conference room. When discussing an open office layout with your team, ask them what they’d prefer for collaboration. They may prefer space planning that allows them to use cubicles if need be. The key is to keep the needs of the organization in mind.

4. Keep Your Future Growth In Mind

Your goal as a facility manager is to expand your business, and it’s possible to achieve that goal when you put in the work. However, you need to use your office planning to prepare for your future growth, as your functional requirements and financial factors may change. Are you planning to increase the number of employees or facility managers within the next year? Are multiple zones and conference rooms going to be a part of your office building? Maybe you need an architect to create a floor plan that works for a larger number of employees, or you may need to move to a new location altogether. It’s best to create an office layout with your growth in mind, so you’re prepared for any future changes to your business. For example, renting your office furniture is an option that allows you to change your space planning, especially if you wind up moving to a new location with higher real estate costs.

5. Avoid Using Too Much Space

While acting as your own office space planner, you need to think of ways to maximize your current office space. However, you do not have to clutter your open office layout with furniture, cubicles, and accessories. It’s okay to add some visual interest to your workspace, but too much in even an open plan can be overwhelming. In addition, you want to leave enough space for walking through the new office layout, especially if you need to visit multiple zones for your daily operations. When working on your office space planning, remember that moving around your office layout shouldn’t feel like an obstacle course. Your space standard should also include enough room for your everyone to use a traditional or standing desk comfortably.

Hire Space Managers For Your Office Building

It’s not always easy to act as your own space planner, especially when you’re not a professional architect or roomsketcher. You have so much to consider for your new office design, such as the functional and financial factors, as well as the ergonomics of your space, and any future changes.

When it comes to office space planning, you want to work with consultants to come up with an office layout that improves your workplace environment. As a facility manager, you also need to ensure your open space and common spaces are comfortable enough for everyone.

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